Docs provides a central location to store files. The document repository includes the ability to edit online and view revision histories. The module features security functions, locking files or folders to specific staff members. Filing systems can be automatically created for opportunities and contracts allowing consistency across all projects.
The contracts module provides a central register of all contracts. A wide range of functions are available for each project. This assists project managers, administrators, quantity surveyors and SHEQ staff to keep all relevant information in one place and work to a consistent process. Functionality examples include: drawing registers; timesheets; requisitions; cost to value reconciliation; valuations; RFI; SmartForms; contract email address and compliance management.
HR & Training
The HR module provides tools for you to administer all aspects of staff employment, including training, holidays, absence, appraisal, system usage, equipment and their personal and professional information. It is fully GDPR compliant with options to allow staff to view their own records.
This module is used by managers and staff to publish notices and information. Many of our clients use it to distribute Health and Safety information. This notification system can be used to publish mandatory notices that require staff to read and acknowledge their understanding of the information provided. Reports provide a clear understanding of what has been completed and what remains outstanding.
Virtual Yard & Requisitions
The Virtual Yard module covers all aspects of servicing company vehicles, plant and office equipment. The equipment management software also includes a requisitions module providing visibility of equipment availability and location. Equipment can be allocated to depot, staff, vehicles or contracts. Many clients use the module in conjunction with SmartForms to receive vehicle returns direct from the driver via the SmartForms App.
Work Planning Calendar
The module is used to plan future work activities for managers and site-based staff. It interacts with other modules in the system to provide visibility of training courses, holidays or absence. It also interacts with timesheets to prepopulate entries, making it easier for staff and supervisors to provide weekly information in an electronic format.
Planned Maintenance & Reactive Works
This module is based on our award-winning product Flag. It was created for the PFI pathfinder schemes in 2004. Constantly developed for over 15 years, it provides a complete solution for the management of any size of contract. Examples of functionality include letter sends, appointments, text messaging, work scope, compliance documentation, SOR or BOQ administration, progress, valuation and invoicing. It is used by all members of the contract team including administrators, liaison staff, site managers and quantity surveyors.
The module provides you with an extensive tool kit to create digital forms that can be completed on a desk top computer or using the SmartForms App. Examples of their use include H&S information, Risk Assessment, Vehicle returns, Resident choices, client sign off, surveys, appraisals, photographic histories and many more.
This module allows the issuing of tasks to other team members. Activity examples include opportunities, contacts, equipment, orders and many other functions. Tasks allow you to record ‘no-fail’ completion dates. You can flag priority tasks and add attachments. Central registers and email communications keep you up to date with what has been completed and what remains outstanding. Tasks are received via the Smart Forms App keeping people up to date whilst on the move.
The security module enables you to control what each user can access in your EasyBOP account. Access and visibility to every function in EasyBOP can be regulated in the Security module and security templates allow you to create standard views for different contract roles. If these are updated they update all staff attached to them.