Ready to see how EasyBOP can provide your organisation with tools to grow?
Finding a project management construction software application that covers all the needs of your growing business is challenging. Trying to make different bits of software fit is a nightmare!
EasyBOP provides solutions to common business management problems, across the entire spectrum of your business operations. It can also interface with other software products.
The CRM acts as a central location for client information, order history and enquiries. New enquiries are recorded and administered to a defined and easy to follow process. The construction CRM system has been modelled on the requirements of contractors and provides many options to price work and issue enquiries to the supply chain. It includes a drawing register that acts as a common working environment for pre-construction documentation. It has a wide range of reports aimed at business development staff and pre-construction managers.
Docs provides a central contract repository to store files. It includes the ability to edit online and view revision histories. The module features security functions, locking files or folders to specific staff members. Filing systems can be automatically created for opportunities and contracts allowing consistency across all projects.
The contracts module provides a central register of all contracts. A wide range of functions are available for each project. This assists project managers, administrators, quantity surveyors and SHEQ staff to keep all relevant information in one place and work to a consistent process. Functionality examples include: drawing registers; timesheets; requisitions; cost to value reconciliation; valuations; RFI; SmartForms; contract email address and compliance management.
This module provides tools for you to administer all aspects of HR and staff employment, including training, holidays, absence, appraisal, system usage, equipment and their personal and professional information. The HR software system is fully GDPR compliant with options to allow staff to view their own records.
The module is a comprehensive supply chain management solution. It covers aspects such as issuing and managing enquiries, compliance, membership tiers, order placement, order administration, enquiries, costs and reporting. The module fully integrates with other modules allowing accurate figures to be provided to contracts staff on costs accrued to date.
The invoicing module provides a unified location to record and administer invoicing produced from contracts, planned and reactive works. The finance management software allows invoices to be issued electronically as well as providing debtors lists, activity reports and statements.
This noticeboard is used by managers and staff to publish notices and information. Many of our clients use it to distribute Health and Safety information. It can be used to publish mandatory notices that require staff to read and acknowledge their understanding of the information provided. Reports provide a clear understanding of what has been completed and what remains outstanding.
The module covers all aspects of servicing company vehicles, plant and office equipment. It also includes a requisitions module providing visibility of equipment availability and location. Equipment can be allocated to depot, staff, vehicles or contracts via the equipment management system. Many clients use the module in conjunction with SmartForms to receive vehicle returns direct from the driver via the SmartForms App.
The module is used to plan future work activities for managers and site-based staff. It interacts with other modules in the system to provide visibility of training courses, holidays or absence. It also interacts with timesheets to prepopulate entries, making it easier for staff and supervisors to provide weekly information in an electronic format.
This module is based on our award-winning product, Flag. The planned maintenance software was created for the PFI pathfinder schemes in 2004. Constantly developed for over 15 years, it provides a complete solution for the management of any size of contract. Examples of functionality include letter sends, appointments, text messaging, work scope, compliance documentation, SOR or BOQ administration, progress, valuation and invoicing. The software is used by all members of the contract team including administrators, liaison staff, site managers and quantity surveyors.
The smart forms module provides you with an extensive tool kit to create digital forms that can be completed on a desk top computer or using the SmartForms App. Examples of their use include H&S information, Risk Assessment, Vehicle returns, Resident choices, client sign off, surveys, appraisals, photographic histories and many more.
This module allows the issuing of tasks to other team members. Activity examples include opportunities, contacts, equipment, orders and many other functions. Tasks allow you to record ‘no-fail’ completion dates. You can flag priority tasks and add attachments. Central registers and email communications keep you up to date with what has been completed and what remains outstanding. Tasks are received via the SmartForms App keeping people up to date whilst on the move.
The security module enables you to control what each user can access in your EasyBOP account. Access and visibility to every function in EasyBOP can be regulated in the Security module and security templates allow you to create standard views for different contract roles. If these are updated they update all staff attached to them.
All apps can be used offline. The technology allows them to be used, regardless of a signal being available to communicate to the desktop system.
The Smart Forms App allows users to complete SmartForms, fill in timesheets, respond to tasks, or access personnel training certificates.
The Contact Management App allows users to manage contracts on-the-go, including updating snagging lists, filling in the site diary, and allows for an easy and convenient way to approve work.
The Planned Maintenance App allows users to complete compliance-based tasks for works instructions by recreating the process monitor from within the main system. It receives appointments information for mobile working, allows texts to be issued to residents and progress to be recorded by the user.
The financial App allows users to complete the financial aspects of a works instruction, such as recording quantities of items completed relative to BOQ or SOR information loaded into the main system. It also features the ability to undertake validation surveys, including linking photographs to works items and locations.
The Virtual Yard app covers all aspects of servicing company vehicles, plant and office equipment. It also includes a requisitions module that provides visibility of equipment availability and location. All data is stored in the secure database.
